EarlyON Centres have to provide quarterly reports of attendance to the Ministry of Education.  In the past, this data was captured on paper and left up to the Data Analysis Coordinator (DAC) to transcribe the information onto an Excel spreadsheet.  Not only did they need to calculate visits, they also had to identify how many parents and children made a first visit.

All of the information required by the Data Analysis Coordinators for their reporting and planning is now captured electronically with a swipe of a key-tag saving hours of time for the DAC

We created KEyON as their digital sign-in software. Having this system also allows us to grab more information to ensure the best possible planning for the future needs of the centres in the districts we serve. 

We compare EarlyON Centre visitors with the local population of children to determine: 

• Where gaps may exist and if a new location/outreach site may be beneficial;
• Which centres may be under-utilized (and could use more promotion or a better location);
• Which centres may be at capacity and in need of additional staff/funding. 

We also examine visitor data to gain insights on: 

• The socio-demographic characteristics and child development metrics (like the Early Development Instrument) of the neighbourhoods where families are coming from to help tailor programming and food offerings; 
• The exact time of day when visits are occurring to help optimize days/hours of operation;
• The age groups of children attending; 
• Seasonal visitation trends; and many others. 

These types of insights are extremely valuable to the region administrators who are looking to optimize efficiency and maximize the number of visits the EarlyON Centres receive.